Contractor Safety & Environmental Guidebook

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Introduction

Georgetown University endeavors to maintain safe working conditions for its staff and a safe and healthy environment for its students and visitors. This also includes Contractors and their respective workforces. Safety is an essential component of demolition, construction and renovation projects at Georgetown University.

For each project, the Contractor has the primary and ultimate responsibility for safety. Neither this Guidebook nor any other communications from representatives of the University reduces the Contractor’s responsibility to create and maintain a safe project. Georgetown University believes that effective contractor safety programs enhance projects by assisting Contractors in systematically identifying and evaluating anticipated hazards and establish controls in advance of actual work. While the obvious purpose of a contractor safety program is to reduce on-the-job injuries and illnesses to the greatest extent possible and to ensure compliance with all workplace safety standards, the interactions developed through these programs can also bring collateral benefits in the form of improved communication, documentation, and cost savings.

For construction safety, Georgetown University requires compliance with the Occupational Safety and Health Standards (OSHA) as found in title 29 of the Code of Federal Regulations.

This Guidebook is intended to be used in support of, not in place of, the above mentioned reference. As with other contract issues, the Contractor should notify Georgetown University Project Management if conflicts are found within these documents.

Georgetown University or Designated Safety Representatives may raise questions concerning safety. Georgetown University has authority to stop work until the Contractor corrects the unsafe condition, ceases the unsafe activity, or otherwise resolves the issue. 

The Contractor shall be responsible to ensure that all employees and all Subcontractors’/Trade Contractors’ employees are familiar, and comply with, applicable standards and regulations. Contractor and Subcontractor/Trade Contractor employees must adhere to these requirements at all times while on the Georgetown University Campus and while performing contracted work. Violations of any safety guidelines may result in removal of the Contractor from Georgetown University’s campus and contract termination. 

Georgetown University is committed to supporting the Contractor in meeting the goals of a safe, healthy, and productive work site. Georgetown University offers this Guidebook to direct contractors to provide a safe environment for their employees and everyone else who visits the project site. The Contractor is solely responsible for the safety of all persons and property, and must take required or appropriate measures to assure safety. The Contractor is solely responsible for the development and implementation of their own safety program and is required to certify that each Subcontractor/Trade Contractor and respective employees understand and are fully-compliant with all provisions of the safety program and applicable regulations, standards and codes. This Guidebook provides the Contractor with Georgetown’s specific requirements for incorporation into their safety programs implemented pursuant to their contracts for work to be performed at Georgetown University. This document is not designed to address every possible environmental, safety, or health issue. No specific requirements described herein are intended to limit, replace, or supersede applicable provisions of federal, state, and municipal safety laws.

This Guidebook outlines contractual requirements as well as the roles and responsibilities various parties have for construction safety, identifies key facility resources, outlines minimum safe work requirements, and provides guidelines for responding to potential emergencies. This document does not relieve any Contractor of its obligation to control the means and methods by which it and its employees, Subcontractors/Trade contractors and agents perform work or services for Georgetown University; independently ascertain what health and safety practices are appropriate and necessary for the performance of such work; and develop, implement, and enforce a comprehensive health and safety program appropriate for the work or services performed that complies with all rules, regulations, and industry standards, including permits, governing the Contractors and the project.

This Guidebook requires Contractors to develop and administer plans for safety, fire prevention, and other environmental, health, and safety issues on a project. Georgetown University has the right, but not the obligation, to review and comment on any such plan and any amendments to a plan. The Contractor shall consider all Georgetown University comments on the plan, but the contractor bears final responsibility for the scope, detail, implementation, enforcement, and administration of all such plans. Neither any comments offered by Georgetown University nor the failure of Georgetown University to offer any comments shall in any way reduce the Contractor’s responsibility for safety.

The provisions set forth in this Guidebook are intended to either be in addition to or clarify the requirements of the contract documents in order to provide all Contractors with a clear and concise understanding of the safety requirements and responsibilities while working on Georgetown University property. This Guidebook shall never be interpreted as lessening or superseding any requirement set forth in the contractor documents. Additional site-specific safety requirements may be mandated under the contract conditions.

All Contractors must have written Contractor’s Project Specific Safety Plans that are adequate to protect the safety of all individuals and property within the construction, demolition, and renovation site and the surrounding area. In the event that a Subcontractor/Trade Contractor working at Georgetown University does not have a Contractor’s Project Specific Safety Plan, the Contractor that they represent shall ensure that its Plan includes each component applicable to the Subcontractor’s/Trade Contractor’s activities. Each individual should provide a written signature that they understand and will work within the required parameters of the Plan.